Nuneaton Aeromodellers Privacy and General Data Protection Regulation Policy
You can download the policy here
At Nuneaton Aeromodellers hereafter referred to as “the club”, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who join the club by whatever means, how we use it, the conditions under which we may disclose it to others, how we keep it secure and your rights in relation to your personal data.
What is GDPR?
The EU's General Data Protection Regulation (GDPR) is the culmination of four years of efforts to update data protection for the 21st century, in which people regularly grant permissions to use their personal information for a variety of reasons in exchange for 'free' services.
A new Data Protection Bill, put forward by the UK government in August 2017, essentially replicates the requirements of GDPR into UK legislation, meaning those compliant with GDPR should be compliant with the new UK data protection law.
The GDPR will apply in all EU member states from 25 May 2018. Because GDPR is a regulation, not a directive, the UK does not need to draw up new legislation - instead, it will apply automatically irrespective of Brexit.
Nuneaton Aeromodellers Policy
We may change this Policy from time to time so please check the homepage of the website at www.nuneatonaeromodellers.org.uk or request a copy occasionally to ensure that you’re happy with any changes. By becoming a member of the club, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to a member of the committee.
How do we collect information about you?
We obtain information about you when you apply to become a member of the club either online with the British Model Flying Association (BMFA), via telephone, or in person.
What type of information is collected about you?
The personal information we collect is:
- Email address,
- Telephone number,
- Age if under 23, and,
- BMFA number
The legal basis for the processing of your personal data is to enable the club to fulfil our contractual obligations and provide membership services.
How is your information used?
We will use your information to:
- process your membership application and renewal;
- to carry out our obligations arising from your membership;
- seek your views or comments on matters relating to the club and model aircraft flying;
- notify you of changes to our services;
- · support your legitimate interests by sending you communications about club activities and aeromodelling in general that may be of interest to you;
- send you information that may be necessary to protect the vital interests of yourself or other persons.
How long do we retain your information?
We will hold your personal information on our secure systems for as long as is necessary to carry out our obligations in relation to your membership. Where an individual persons club membership lapses your information will be securely kept for a period of 2 years after which your information will be deleted.
Who has access to your information?
- We will not sell or rent your information to third parties.
- We will not share your information with third parties for marketing purposes.
- All members of the club must also be members of the BMFA, by joining the club you give consent for your personal data to be shared with the BMFA to enable provision of BMFA membership services.
Please be reassured that we will not release your information to third parties beyond the club unless we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
How you can access and update your information?
The accuracy of your information is important to us. You can check the information we hold is correct on the members dashboard area of the BMFA website (to be implemented in Summer 2018) and update the information if necessary directly through that website, or by email to email@example.com. Alternatively, you can telephone the membership secretary. (details on the members section of the website)
What are your rights?
(a) the right to access;
You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. You can access your personal data by visiting your members dashboard on the BMFA website (to be implemented in Summer 2018)
(b) the right to rectification;
You have the right to have any inaccurate personal data rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
(c) the right to erasure;
In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data being no longer necessary in relation to the purposes for which the data was collected or otherwise processed, you are no longer a club member and wish the data not to be held for our standard 2-year period. Please note a request for data erasure for a current member would require that member to forfeit membership, as the data is required for the club to fulfil its obligations.
(d) the right to restrict processing;
In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful, but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
(e) the right to object to processing;
You have the right to object to our processing of your personal data for direct electronic communications purposes. If you make such an objection, we will cease to process your personal data for this purpose; however, this will result in you not receiving communications and updates about the club, its events or activities.
(f) the right to data portability;
To the extent that the legal basis for our processing of your personal data is that the processing is necessary for the performance of a contract to which you are party and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
(g) the right to complain to a supervisory authority;
If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with the Information Commissioners Office. https://ico.org.uk
(h) the right to withdraw consent.
To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
You may exercise any of your rights in relation to your personal data by written notice to us OR by using your BMFA members dashboard when logged into their website (from summer 2018)
Nuneaton Aeromodellers Club (BMFA Club Number 2147)